administrative assistant

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College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
1 year to less than 2 years

Business Equipment and Computer Applications

• • MS Office

Specific Skills

• • Type and proofread correspondence, forms and other documents
  • Schedule and confirm appointments
  • Greet people and direct them to contacts or service areas
  • Determine and establish office procedures and routines
  • Arrange and co-ordinate seminars, conferences, etc.
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Record and prepare minutes of meetings, seminars and conferences
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Set up and maintain manual and computerized information filing systems

Work Conditions and Physical Capabilities

• • Attention to detail

Personal Suitability

• Team player
• Organized
• Ability to multitask