Organization: Goh Ballet Academy
Deadline: Sep. 21, 2020
Goh Ballet Academy
Sep. 21, 2020
With steadfast commitment to the promotion and professional representation of ballet for over 40 years, Goh Ballet offers vibrant, innovative and diverse dance educational experiences to students, taught by award winning instructors. Goh Ballet is seeking an enthusiastic and dedicated individual who is passionate about the Arts and thrives most in a small, dynamic team.
We are currently looking to hire a full time Administrative Associate to support administrative functions, scheduling, reporting, and special events undertaken at the Academy.
In conjunction and cooperation with the Administrative staff, and under the direction of the Director and Business Manager:
Reception and front office functions, including liaising with parents, students and guests, registering students for programs, communicating core messages to the Academy community, receipt and processing of tuition fees and payments
Coordinate scheduling of faculty, pianists and students for regular classes, private lessons, special rehearsals and events;
Administrative reporting, including submitting weekly reports for AP and AR for group and private lessons, upkeep of event management documents, and assisting with documentation support for visiting guest artists, international students and guest teachers;
Support for special events, including general coordination and on-site assistance at performances, competitions, Master Classes, and other special activities undertaken by the Academy.
Technical support, maintaining and updating online registration portal, assisting parents with accessing their accounts
Copy writing, contribute content to newsletters
Project manage recurring seasonal events
Strong organization, critical thinking, and communication skills;
Is results-driven, detail-oriented and meticulous;
An ability to multitask, set priorities, meet deadlines and adapt in a fast-paced environment;
Willingness to perform a variety of tasks related to organization, coordination, and administration;
Ability to keep calm and professional under pressure and in changing conditions;
Thorough knowledge of Microsoft Office applications and complete administrative computer tools;
Experience with email marketing tools such as MailChimp and content writing
Financial literacy and experience with AR, AP and vendor management
Ability to work occasional evenings and weekends
Experience working in a professional office environment and performing a range of administrative functions;
Strong organizational capabilities and experience in drafting reports and presentations;
Demonstrated knowledge of Microsoft Word, Excel, PowerPoint, Publisher and Outlook.
Knowledge of Chinese or other languages is an asset.
Prior experience in the Arts or not-for-profit sector an asset
How to Apply:
Please email a resume with any writing samples to Hiring Manager: firstname.lastname@example.org, Subject header: Administrative Associate Application. All applications will be reviewed. We thank you for your interest and will only be contacting qualified applicants. No phone calls please.
Contact Name: Alison Krokoszyski
Contact Email: email@example.com
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- Address 938 Howe Street, Vancouver, BC, Canada
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